Seneca Healthcare District
Agenda

Special Meeting
March 29, 2024 02:30 PM
Lake Almanor Clinic (LAC) Conference Room, 199 Reynolds Road, Chester, CA 96020
 https://senecahospital.org/

Board of Directors
 President Jerri Nielsen - Joining via Zoom at 77-6516 Ali‘i Dr #7, Kailua-Kona, HI, 96740 / Ph: 925.324.4186 • Vice President Sherrie Thrall • Secretary Kenneth Crandall • Treasurer Rich Rydell • Assistant Secretary/Treasurer Shelley Stelzner

RULES AND PROCEDURES OF THIS BOARD

Our Mission: Seneca Healthcare District's mission is to provide our community members and visitors with outstanding health care and quality care through dedicated and compassionate staff, providers, and innovative technology.

We welcome public participation in our meetings. It is customary for members of the public to stand or raise a hand to be recognized by the Board President before speaking on any agenda item. Please state your name for the record and limit comments to three (3) minutes. Written comments should be submitted to the Board Clerk at least twenty-four (24) hours prior to the meeting to allow for distribution.

If you would like to watch the meeting or provide a public comment virtually, as a courtesy you can also access the meeting remotely. You may raise your hand online at any time to indicate that you wish to speak; please wait to speak until you are recognized by the Board President. 

Although the Board strives to offer remote participation, be advised that remote participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in-person or submit written comments as outlined above. The Board reserves the right to conduct the meeting without remote access if we are experiencing technical difficulties.

Please use the web link below to join the Zoom webinar:

https://us06web.zoom.us/j/84534016754?pwd=flx04td8E6rfLjVaDmWnPPNn2Xwbca.1

Meeting ID: 845 3401 6754   |    Passcode: 144401

Mobile:+16694449171,, 84534016754#,,,,*144401# US

Find your local number: https://us06web.zoom.us/u/kbCJNCPXP5                                                                                              

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, if you require special accommodations to participate in a board meeting, please contact Seneca Healthcare District at (833) 227-3743, or email board@senecahospital.org within 72 hours prior to a Regular Meeting, or 24 hours prior to a Special Meeting.


  1. Call to Order

    • Roll Call

    • Pledge of Allegiance

  2. Additions or Modifications to, or Deletions from the Agenda
    DiscussionDiscussion Possible ActionPossible Action CommentComment
    • Approval of the Agenda
      DiscussionDiscussion Possible ActionPossible Action CommentComment
      • Public Comments
        DiscussionDiscussion CommentComment
        This is an opportunity for public attendees to address the Board regarding items which are not on the agenda. Please state your name for the record. Comments are limited to three (3) minutes. Written comments should be submitted to the Board Clerk 24 hours prior to the meeting to allow for distribution. Under Government Code Section 54954.2 - Brown Act, the Board cannot act on any item that is not listed on the agenda. The Board President may choose to acknowledge the comment. When appropriate, the Board President may briefly answer a question; refer the matter to staff; or move to set the item for discussion at a future meeting.
      • The Board Responds to Public Comment(s)
        DiscussionDiscussion CommentComment
        • Approval of the February 29th, 2024 Regular Board Meeting Minutes 
          DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

          The Board will review for approval, the Minutes of the February 29th, 2024, Regular Board Meeting as submitted by Deborah Housen, Board Clerk.

          • Staff Reports
            DiscussionDiscussion CommentComment    View Item

            A. Chief Executive Officer - Presented by Shawn McKenzie, CEO

            B. Chief Nursing Officer - Presented by Judith Cline, CNO

            C. Chief Operations Officer - Presented by Brady Haynes, COO

            D. Information Technology - Presented by Brian Churchill

            E. Human Resources - Presented by Jennie Matthews

            F. Marketing/Public Relations - Presented by Chelssa Outland

            • Closed Session
              DiscussionDiscussion Possible ActionPossible Action CommentComment
              • Litigation - Anticipated Litigation (Significant Exposure to Litigation)
                Conference with Legal Counsel - Anticipated Litigation Pursuant to Gov. Code Section 54956.9 (d)(2) or (3)
              • Trade Secrets

                Health and Safety Code Section 32106 - Report(s) involving Trade Secrets.

            • Report on Closed Session
              DiscussionDiscussion Possible ActionPossible Action CommentComment

              The Board Chairperson will report on any actions taken during Closed Session.

              • New Critical Access Hospital/Skilled Nursing Facility Bid Review/Award and Resolution No. 440
                DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                Presented by Shawn McKenzie, CEO and Donna Huntingdale, Building Rx

                1. Broward Builders, Inc. Bid

                2. Modern Building, Inc. Bid

                3. Resolution No. 440 - RESOLUTION OF THE BOARD OF DIRECTORS OF THE SENECA HEALTHCARE DISTRICT AWARDING CONSTRUCTION CONTRACT FOR REPLACEMENT CRITICAL-ACCESS HOSPITAL AND SKILLED NURSING FACILITY PROJECT 

                • Chief Financial Officer Report
                  DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                  Presented by Steve Boline, CFO

                  1) January 2024 Financial Report (Draft Form)

                  2) Updated Cash Flow Analysis

                  3) February 2024 Revenue Cycle Performance & KPI (R1 Report)

                  4) Seneca Executive Summary

                  • Medical Staff Report
                    DiscussionDiscussion Possible ActionPossible Action CommentComment    View Item

                    Requesting Board approval, Dr. Marc Nielsen, Chief of Staff, submitted the following:

                    Medical Staff Appointments as approved at the Medical Staff Meeting held on March 12th, 2024.

                    • New Critical Access Hospital/Skilled Nursing Facility - Board Updates – General Update Report
                      DiscussionDiscussion CommentComment    View Item

                      Presented by Donna Huntingdale, Building Rx

                      • New Critical Access Hospital/Skilled Nursing Facility - Medical Equipment Purchase Order for Phillips Equipment Due to Price Increase after 4/15/24.
                        DiscussionDiscussion Possible ActionPossible Action CommentComment

                        Presented by Donna Huntingdale, Building Rx.

                        • Request for Approval: Seneca Healthcare Foundation Board Members
                          DiscussionDiscussion Possible ActionPossible Action CommentComment

                          Shawn McKenzie, CEO of SHD / Steve Boline, CFO of SHD

                          Chelssa Outland, Marketing/PR Manager of SHD

                          Tracey Smith, Plumas Bank / Traci Holt, Diversified Resources, Inc.

                          • Board Committee Reports
                            DiscussionDiscussion Possible ActionPossible Action CommentComment

                            Standing Committees

                            a) Strategic Planning

                            b) Finance

                            c) Bylaws

                            Ad-Hoc Committees

                            d) Facility Repurpose

                            e) EMS

                            f) Seneca Healthcare Foundation

                            • Future Board Meeting Agenda Topics
                              DiscussionDiscussion CommentComment

                              1. New Hospital Build - Interim Financing

                              2. New Hospital Build - Citizens' Bond Oversight Committee

                              3. Updated Cash Flow Analysis

                              4. Finance Investment Policy

                              5. Seneca Healthcare Foundation

                              6. Plumas LAFCo

                              7. BKF Grant Prospecting

                              8. Physician Contract Negotiation, Execution, Termination and Administration Authority of CEO

                              9. Others?

                              • Next Regular Board Meeting Announcement 
                                DiscussionDiscussion CommentComment

                                Date: April 25th, 2024

                                Time: 3:00 p.m.

                                Location: LAC-Conference Room







                                • This agenda has been electronically mailed to the following newspaper publishers:

                                  Plumas Sun

                                  Intermountain News

                                  This agenda has been posted at the following public places:

                                  Seneca Healthcare District Hospital's Bulleting Board

                                  U.S. Post Office - Chester Branch

                                  Hamilton Brach Fire District

                                  Lake Almanor West Fire District

                                  This agenda has been mailed to the following radio station:

                                  KSUE/JDX


                                  Certificate of Posting: I, Deborah Housen, hereby certify, I posted the foregoing Agenda on thebulletin board, located at the front door entrance of Seneca Healthcare District Hospital, and theLake Almanor Clinic Walk-In bulletin board at front entrance on or before: March 28th, 2024


                                  By: Deborah Housen, Board Clerk 

                                  03/28/2024