Seneca Healthcare District- Agenda

Board of Directors
President Jerri Nielsen • Vice President Sherrie Thrall • Secretary Kenneth Crandall • Treasurer Rich Rydell • Assistant Secretary/Treasurer Shelley Stelzner

RULES AND PROCEDURES OF THIS BOARD

Our Mission: Seneca Healthcare District's mission is to provide our community members and visitors with outstanding health care and quality care through dedicated and compassionate staff, providers, and innovative technology.

We welcome public participation in our meetings. It is customary for members of the public to stand or raise a hand to be recognized by the Board President before speaking on any agenda item. Please state your name for the record and limit comments to three (3) minutes. Written comments should be submitted to the Board Clerk at least twenty-four (24) hours prior to the meeting to allow for distribution.

If you would like to watch the meeting or provide a public comment virtually, as a courtesy you can also access the meeting remotely. You may raise your hand online at any time to indicate that you wish to speak; please wait to speak until you are recognized by the Board President.

Although the Board strives to offer remote participation, be advised that remote participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in-person or submit written comments as outlined above. The Board reserves the right to conduct the meeting without remote access if we are experiencing technical difficulties.

Please use the web link below to join the Zoom webinar:

https://us06web.zoom.us/j/84534016754?pwd=flx04td8E6rfLjVaDmWnPPNn2Xwbca.1

Meeting ID: 845 3401 6754 | Passcode: 144401

Mobile:+16694449171,, 84534016754#,,,,*144401# US

Find your local number: https://us06web.zoom.us/u/kbCJNCPXP5

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, if you require special accommodations to participate in a board meeting, please contact Seneca Healthcare District at (833) 227-3743, or email board@senecahospital.org within 72 hours prior to a Regular Meeting, or 24 hours prior to a Special Meeting.

Call to Order
- Roll Call
- Pledge of Allegiance
Additions or Modifications to, or Deletions from the Agenda
Discussion Possible Action Comment
Approval of the Agenda
Discussion Possible Action Comment
Public Comments
Discussion Comment
This is an opportunity for public attendees to address the Board regarding items which are not on the agenda. Please state your name for the record. Comments are limited to three (3) minutes. Written comments should be submitted to the Board Clerk 24 hours prior to the meeting to allow for distribution. Under Government Code Section 54954.2 - Brown Act, the Board cannot act on any item that is not listed on the agenda. The Board President may choose to acknowledge the comment. When appropriate, the Board President may briefly answer a question; refer the matter to staff; or move to set the item for discussion at a future meeting.
Approval of the March 29th, 2024 Special Board Meeting Minutes
Discussion Possible Action Comment View Item
The Board will review for approval, the Minutes of the March 29th, 2024, Special Board Meeting as submitted by Deborah Housen, Board Clerk.
Approval of the April 15th, 2024 Special Board Meeting Minutes
Discussion Possible Action Comment View Item
The Board will review for approval, the Minutes of the April 15th, 2024, Special Board Meeting as submitted by Deborah Housen, Board Clerk.
Staff Reports
Discussion Possible Action Comment View Item
A. Chief Executive Officer - Presented by Shawn McKenzie, CEO
B. Chief Nursing Officer - Presented by Judith Cline, CNO
C. Chief Operations Officer - Presented by Brady Haynes, COO
D. Information Technology - Presented by Brian Churchill
E. Human Resources - Presented by Jennie Matthews
F. Marketing/Public Relations - Presented by Chelssa Outland
G.a. Compliance/Privacy/HIM - Presented by Charlene Almocera
G.b. Policy & Procedure - Time Clock and Time Reporting - Submitted by Charlene Almocera for Board approval.
Chief Financial Officer Report
Discussion Possible Action Comment View Item
Presented by Steve Boline, CFO
1) February 2024 Financial Report (Draft Form)
2) Updated Cash Flow Analysis
3) March 2024 Revenue Cycle Performance & KPI (R1 Report)
4) Seneca Executive Summary
Medical Staff Report
Discussion Possible Action Comment View Item
Requesting Board approval, Dr. Marc Nielsen, Chief of Staff, submitted the following:
Medical Staff Appointments as approved at the Medical Staff Meeting held on April 9th, 2024.
Closed Session
Discussion Possible Action Comment
- Litigation - Anticipated Litigation (Significant Exposure to Litigation)
  Conference with Legal Counsel - Anticipated Litigation Pursuant to Gov. Code Section 54956.9 (d)(2) or (3)
- Trade Secrets
  Health and Safety Code Section 32106 - Report(s) involving Trade Secrets.
  Hearings
  Closed Session pursuant to Government Code Section 37624.3, and/or Health & Safety Codes 1461 and/or 32155. Subject matter: Report of Quality Assurance Committee.
Report on Closed Session
Discussion Possible Action Comment
The Board President will announce any reportable actions taken during Closed Session.
New Critical Access Hospital/Skilled Nursing Facility Board Updates – General Report
Discussion Comment
Report is on-hold, with major activities pending receipt of bids expected and bid award by May 10th, 2024.
Presented by Donna Huntingdale, Building Rx.
Seneca Healthcare Foundation Report
Discussion Comment
A. Consulting Engagement
B. Feasibility Study
Presented by Chelssa Outland and Shawn McKenzie.
Seneca Healthcare Foundation Update
Discussion Possible Action Comment View Item
A. Seneca Healthcare Foundation Bylaws
B. Seneca Healthcare District Support Agreement
C. Seneca Healthcare Foundation Annual Budget, NOT TO EXCEED
D. Approval of Seneca Healthcare Foundation Appointment of Officers
Presented by Shawn McKenzie.
Plumas LAFCo Membership / Resolution No. 441
Discussion Possible Action Comment View Item
The Board will review for approval, membership in the Local Agency Formation Commission (LAFCo) serving Plumas County and will vote on Resolution No. 441 - A Resolution of the Board of Directors of the Seneca Healthcare District requesting independent special district membership on the Local Agency Formation Commission of Plumas County (LAFCo).
Presented by Shawn McKenzie, CEO.
Board Committee Reports
Discussion Possible Action Comment
Standing Committees
a) Strategic Planning
b) Finance
c) Bylaws
Ad-Hoc Committees
d) Facility Repurpose
e) EMS
f) Seneca Healthcare Foundation
Future Board Meeting Agenda Topics
Discussion Comment
1. New Hospital Build - Interim Financing
2. New Hospital Build - Citizens' Bond Oversight Committee
3. Updated Cash Flow Analysis
4. Finance Investment Policy
5. Physician Contract Negotiation, Execution, Termination and Administration Authority of CEO
6. Board Self-Assessment
7. BKF Engineers - Proposal for Grant Research and Grant Writing Services
8. Others???
Next Regular Board Meeting Announcement
Discussion Comment
Date: May 30, 2024
Time: 3:00 p.m.
Location: LAC-Conference Room
This agenda has been electronically mailed to the following newspaper publishers:
Plumas Sun
Intermountain News
This agenda has been posted at the following public places:
Seneca Healthcare District Hospital's Bulleting Board
U.S. Post Office - Chester Branch
Hamilton Branch Fire District
Lake Almanor West Fire District
This agenda has been mailed to the following radio station:
KSUE/JDX

Certificate of Posting: I, Deborah Housen, hereby certify, I posted the foregoing Agenda on the bulletin board, located at the front door entrance of Seneca Healthcare District Hospital, and the Lake Almanor Clinic Walk-In bulletin board at front entrance on or before: April 22nd, 2024 at 3:00pm.

By: Deborah Housen, Board Clerk
04/22/2024