Seneca Healthcare District- Agenda

Board of Directors
President Jerri Nielsen • Vice President Sherrie Thrall • Secretary Kenneth Crandall • Treasurer Joining Meeting via ZOOM @ 2 Via Olas, San Clemente, CA 92673 / Ph: 530.258.6767 Rich Rydell • Assistant Secretary/Treasurer Shelley Stelzner

RULES AND PROCEDURES OF THIS BOARD

Our Mission: Seneca Healthcare District's mission is to provide our community members and visitors with outstanding health care and quality care through dedicated and compassionate staff, providers, and innovative technology.

We welcome public participation in our meetings. It is customary for members of the public to stand or raise a hand to be recognized by the Board President before speaking on any agenda item. Please state your name for the record and limit comments to three (3) minutes. Written comments should be submitted to the Board Clerk at least twenty-four (24) hours prior to the meeting to allow for distribution.

If you would like to watch the meeting or provide a public comment virtually, as a courtesy you can also access the meeting remotely. You may raise your hand online at any time to indicate that you wish to speak; please wait to speak until you are recognized by the Board President.

Although the Board strives to offer remote participation, be advised that remote participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in-person or submit written comments as outlined above. The Board reserves the right to conduct the meeting without remote access if we are experiencing technical difficulties.

Please use the web link below to join the Zoom webinar:

https://us06web.zoom.us/j/84534016754?pwd=flx04td8E6rfLjVaDmWnPPNn2Xwbca.1

Meeting ID: 845 3401 6754 | Passcode: 144401

Mobile:+16694449171,, 84534016754#,,,,*144401# US

Find your local number: https://us06web.zoom.us/u/kbCJNCPXP5

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, if you require special accommodations to participate in a board meeting, please contact Seneca Healthcare District at (833) 227-3743, or email board@senecahospital.org within 72 hours prior to a Regular Meeting, or 24 hours prior to a Special Meeting.

Call to Order
- Roll Call
- Pledge of Allegiance
Additions or Modifications to, or Deletions from the Agenda
Discussion Possible Action Comment
Approval of the Agenda
Discussion Possible Action Comment
Public Comments
Discussion Comment
This is an opportunity for public attendees to address the Board regarding items which are not on the agenda. Please state your name for the record. Comments are limited to three (3) minutes. Written comments should be submitted to the Board Clerk twenty-four (24) hours prior to the meeting to allow for distribution. Under Government Code Section 54954.2 - Brown Act, the Board cannot act on any item that is not listed on the agenda. The Board President may choose to acknowledge the comment. When appropriate, the Board President may briefly answer a question; refer the matter to staff; or move to set the item for discussion at a future meeting.
Approval of the April 25th, 2024 Regular Board Meeting Minutes
Discussion Possible Action Comment View Item
The Board will review for approval, the Minutes of the April 25th, 2024, Regular Board Meeting as submitted by Deborah Housen, Board Clerk.
Approval of the May 23rd, 2024 Special Board Meeting Minutes
Discussion Possible Action Comment View Item
The Board will review for approval, the Minutes of the May 23rd, 2024, Special Board Meeting as submitted by Deborah Housen, Board Clerk.
Staff Reports
Discussion Possible Action Comment View Item
A. Chief Executive Officer - Presented by Shawn McKenzie, CEO
B. Chief Nursing Officer - Presented by Judith Cline, CNO
C. Chief Operations Officer - Presented by Brady Haynes, COO
D. Information Technology - Presented by Brian Churchill
E. Human Resources - Presented by Jennie Matthews
F. Marketing/Public Relations - Presented by Chelssa Outland
G. Compliance/Privacy/HIM - Presented by Charlene Almocera
Chief Financial Officer Report
Discussion Possible Action Comment View Item
Presented by Steve Boline, CFO
- 1. March 2024 Financial Report.
  2. April 2024 Financial Report.
  3. Updated Cash Flow Report.
  4. Debt Management Policy.
  5. Resolution No. 442 - Resolution to Adopt Debt Management Policy.
  6. R1 - EOM KPI Presentation (Discussion Only).
  7. R1 - April 2024 Report. Executive Summary (Discussion Only).
  8. Resolution No. 445 - Resolution Providing for Changes to District Banking at Plumas Bank.
Policy & Procedure Documents
Discussion Possible Action Comment View Item
Presented to the Board for review and approval. The following P&P's were approved by the Policy and Procedure Committee on 05/28/2024. Submitted by Charlene Almocera, HIM/Patient Access Director.
1. Charity Care Policy - Modified
2. Discharge Notice - New Form
3. Financial Assistance Posting - New Posting
4. Notice B - New Form
Medical Staff Report
Discussion Possible Action Comment View Item
Requesting Board approval, Dr. Marc Nielsen, Chief of Staff, submitted the following:
Medical Staff Appointments as approved at the Medical Staff Meeting held on May 14th, 2024.
Closed Session
Discussion Possible Action Comment
- Litigation - Anticipated Litigation (Significant Exposure to Litigation)
  Conference with Legal Counsel - Anticipated Litigation Pursuant to Gov. Code Section 54956.9 (d)(2) or (3)
- Trade Secrets
  Health and Safety Code Section 32106 - Report(s) involving Trade Secrets.
Report on Closed Session
Discussion Possible Action Comment
The Board President will announce any reportable actions taken during Closed Session.
SHD New Critical Access Hospital (CAH) Update
Discussion Comment
Verbal Report presented by Donna Huntingdale, Building Rx.
New Critical Access Hospital (CAH) /Skilled Nursing Facility Project: Bids and Resolution No. 444
Discussion Possible Action Comment View Item
Consideration/Approval of award of contract to Monley Hamlin-Descor JV as lowest responsible bidder for the SHD New Critical Access Hospital (CAH) Project Construction Services.
1. Monley Hamlin-DesCor Bid
2. Broward Builders Inc. Bid
3. Resolution No. 444 - Resolution of the Board of Directors of the Seneca Healthcare District Awarding Construction Contract for Replacement of Critical-Access Hospital and Skilled Nursing Facility Project.
Seneca Healthcare Foundation Update and Approval of the Support Agreement Exhibits
Discussion Possible Action Comment View Item
1. Seneca Healthcare Foundation Update
2. Review/Approval of the District Support Agreement Exhibits A & B
Presented by Chelssa Outland, SH Foundation Executive Director
Conflict of Interest Code for Seneca Healthcare District
Discussion Possible Action Comment View Item
The Board will review and discuss for approval the Conflict of Interest Code -
a. Board Memo - Explanation of the need for Resolution No. 443
b. Code§ 18730. Provisions of Conflict of Interest Codes - Defined.
c. Presented to the Board for approval, the Conflict of Interest Code for Seneca Healthcare District - Officials Who Manage Public Investments.
As presented to Deborah Housen, EA/Board Clerk by BBK Law.
Discussion will be led by Jerri Nielsen and Deborah Housen.
RESOLUTION NO. 443 - Resolution of the Board of Directors of the Seneca Healthcare District to Adopt a Conflict of Interest Code Pursuant to the Political Reform Act of 1974.
Discussion Possible Action Comment View Item
Requesting of the Board, approval and adoption of Resolution No. 443 - Conflict of Interest Code.
As presented to Deborah Housen, EA/Board Clerk by BBK Law.
Board Committees
Discussion Possible Action Comment
Standing Board Committees
- Strategic Planning (Jerri Nielsen, Rich Rydell)
- Finance (Rich Rydell, Shelley Stelzner)
- Bylaws (Ken Crandall, Sherrie Thrall)
Ad-Hoc Committees
- Facility Repurpose (Ken Crandall, Shelley Stelzner)
- EMS (Jerri Nielsen, Sherrie Thrall)
Future Board Meeting Agenda Topics
Discussion Comment
1. New Hospital Build - Interim Financing
2. New Hospital Build - Citizens’ Oversight Committee
3. Finance Investment Policy
4. BKF Grant Prospecting Report
5. Physician Contract Negotiation, Execution, Termination and Administration Authority of the CEO
6. Board Self-Assessment
7. Board Retreat
8. Seneca Healthcare Foundation - Feasibility Study Proposal
9. Others?
Next Regular Board Meeting Announcement
Discussion Possible Action Comment
Date: June 27th, 2024
Time: 3:00 p.m.
Location: LAC-Conference Room
This agenda has been electronically mailed to the following newspaper publishers, fire districts, public utilities districts, and radio stations for posting:
Plumas Sun
Intermountain News
Hamilton Branch Fire District
Lake Almanor West Fire District
Chester Public Utilities District (CPUD)
KSUE/JDX

This agenda has been posted at the following public places:
Seneca Healthcare District Hospital - Bulletin Board
Lake Almanor Clinic (LAC) Walk-In - Bulletin Board
U.S. Post Office - Chester Branch

Certificate of Posting: I, Deborah Housen, hereby certify, I posted the foregoing agenda on the bulletin board, located at the front door entrance of Seneca Healthcare District Hospital, and at the Lake Almanor Clinic Walk-In bulletin board at the front of the entrance, on or before: May 31st, 2024.
By: Deborah Housen, Board Clerk
05/31/2024