Indian Valley Community Services District- Agenda

Board of Directors
Director Wanda Carpenter • Chair Kristine Gorbet • Director Mary Cronin • Director Andy Meyers

RULES AND PROCEDURES OF THIS BOARD

Public Comment: Non-Agenda Items

The board cannot take action on comments regarding non-agenda items. We do, however, value public input and will consider comments for future action. Comments on non-agenda items are not accepted at special meetings.

Public Comment: Agenda Items

The chairperson or presiding officer shall have the exclusive authority to recognize speakers from the public during the point of discussion and before is taken for each agenda item within the agenda. Although there is no time limit, comments are respectfully requested to be within 3 minutes per speaker per agenda item.

REASONABLE ACCOMMODATIONS

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the clerk of the Board at 530-284-7224. Notification 72 hours prior to the meeting will enable the IVCSD to make reasonable arrangements to ensure accessibility {28 CFR 35.102.35.104 ADA Title II}

Call to Order
- Roll Call
- Pledge of Allegiance
Approve the Agenda
Discussion Possible Action Comment
Public Comments
Discussion Comment
The board cannot take action on comments regarding non-agenda items. We do, however, value public input and will consider comments for future action.The chairperson or presiding officer shall have the exclusive authority to recognize speakers from the public during the point of discussion and before is taken for each agenda item within the agenda. Although there is no time limit, comments are respectfully requested to be within 3 minutes per speaker per agenda item.
Approve Meeting Minutes
Discussion Possible Action Comment
Approve October 24th Finance Committee Minutes and Minutes from October 30th, 2024 Regular Meeting.
Financials Review: October 2024
Discussion Possible Action Comment
General Manager Report: By Adam Cox
Discussion Comment
Utility Operations Manager Report: By Mike Sundby
Discussion Comment
Fire Chief Report: By Bob Orange
Discussion Comment
Pre-Development and Construction Agreement between IVCSD and County of Plumas for the Indian Valley Public Safety Center Project
Discussion Possible Action Comment
IVCSD has been working with Plumas County on a potential capital contribution by the County using some of its Dixie Fire-related resources. Recently, IVCSD and the County agreed on a $1.5 million contribution by the County towards the Public Safety Center project. The Public Safety Center will house the Greenville Fire Station, the Plumas County Sheriff Substation, and living quarters for Plumas District Hospital/CareFlight EMS workers. The Plumas County Board of Supervisors is expected to approve this agreement at their meeting on December 17, 2024.
It is recommended that the Board approve the Pre-Development and Construction Agreement with the County of Plumas.
Ratify EPA Community Change Grant Partnership Agreement between IVCSD and Sierra Institute for Community and Environment
Discussion Possible Action Comment
The General Manager signed a no-cost Partnership Agreement with Sierra Institute in support of their EPA Community Change Grant application. If Sierra Institute is awarded the grant, IVCSD will assist as a community partner.
It is recommended that the Board ratify the Partnership Agreement.
Ratify Professional Services Contract with LMNOP Design Inc. for Recovery and Building Functions
Discussion Possible Action Comment
LMNOP Design Inc. was engaged by the General Manager to assist with planning functions related to recovery and rebuilding grant applications. Crucially, LMNOP has provided construction budgets, concepts, and visual renderings of several potential projects in downtown Greenville, collectively being referred to as the "Town Center Project(s)". The total cost of this agreement is $50,000.
The cost of the contract is covered entirely by a $100,000 recovery and rebuilding grant that IVCSD received from Sierra Institute.
It is recommended that the Board approve this contract, effective November 12, 2024.
Professional Services Contract with InfraCenters LLC for Preparation and Submission of a Concept Paper to the Department of Energy for a $20 Million Microgrid Grant
Discussion Possible Action Comment
PG&E notified IVCSD that our Microgrid Incentive Program (MIP) grant application was unsuccessful for the program's first round of funding. This contract would take much of the work already done for the MIP application and re-purpose it for a Department of Energy microgrid grant. The $20,000 fee will be covered in part by a $6,500 grant from the Dixie Fire Collaborative and a $6,500 grant from the North Valley Community Foundation. The remaining $7,000 can be covered utilizing a portion of the remainder of the $100,000 Sierra Institute grant.
It is recommended that the Board approve this professional services contract with InfraCenters LLC.
Update Plumas Bank Signature Card and Umpqua Bank Signature Card
Discussion Possible Action Comment
Authorize an update to the Plumas Bank and Umpqua Bank Signature Cards authorizing all Four Board Members (Director Wanda Carpenter, Director Mary Cronin, Director Andrew Meyers, and Chair Kristine Gorbet) as signatories and granting General Manager Adam Cox and Financial Controller Patti Nordt read-only access to all IVCSD accounts held at Plumas Bank and Umpqua Bank.
Contract Amendment with Michael Sundby for Utility Operations Manager Services
Discussion Possible Action Comment
A review of IVCSD professional services contracts revealed that some important agreements have expired. It is necessary to amend the contract with Mike Sundby extend his contract term and to incorporate rate changes into the contract which were previously authorized by the Board.
It is recommended that the Board approve the contract amendment with Michael Sundby, retroactive to July 1, 2023.
Updated Utility Operations Manager Job Description and Salary Range
Discussion Possible Action Comment
Revision to Board Policy 2505 (Holidays)
Discussion Possible Action Comment
Current language in BP 2505 (Holidays) requires holiday pay of 2.5 time normal an employee's normal wage when working on a holiday. Staff has revised the policy to instead pay a holiday rate of 1.5 times the employee's wage plus the award of holiday leave so the employee may paid leave at another time.
It is recommended that the Board approve the revised Board Policy 2505 (Holidays).
Appointment: Board Vacancy
Discussion Possible Action Comment
It is recommended that the Board appoint a replacement Board member to fill the vacancy created by the resignation of Susan Doran.
Adjournment

Posted 3:40 am on February 5, 2025