Call to Order
The meeting was called to order at 5:32 pm by Director Wanda Carpenter.
1. Roll Call
  
  Present: Director Wanda Carpenter, Director Andy Meyers, Director Susan Doran
2. Pledge of Allegiance
  Led by Director Wanda Carpenter
Public Comments
During the public comment period, one speaker requested that the agenda include discussion of the vacant Administrative Associate position. They noted that while a candidate had initially accepted the offer, the individual withdrew prior to their start date due to ongoing issues within the District. The speaker emphasized the importance of filling the position to support current staffing needs and operational demands. They also inquired about the status of the canal water project and associated advertising efforts.
Another individual provided printed materials to the Board outlining their personal research on legal interpretations of government agency structure. They referenced historic court rulings and asserted that public agencies function as corporations under the Uniform Commercial Code. No specific request or proposed action was made.
A third speaker expressed appreciation to the Board and District staff for their continued efforts during a challenging period. They acknowledged the progress made and encouraged respectful, open dialogue moving forward, even in cases of disagreement. No further public comments were offered.
Tracy Ferguson, Plumas County Planning Director, provided a public comment regarding the Community Development Block Grant (CDBG) program for businesses impacted by the 2021 Dixie Fire. The County has $567,500 in total funding available, aimed at supporting up to 25 businesses within the Indian Valley CSD service area that use District water and sewer services. Grants of up to $20,000 may be used for equipment, supplies, or operating costs. To date, 15 businesses have received awards totaling $295,969.13, leaving approximately $275,000 in remaining funds. Eligible areas include Greenville, Crescent Mills, Taylorsville, and the Highway 70 Canyon. Ferguson encouraged local businesses to apply and provided her contact information. Award recipients include Mount Hope Salt Course, Nicknack Lemonade, Quarter Circle Accounting and Bookkeeping, Mike Cousins Concrete, Taylorsville Tavern, Young's Market, Region Burger, The Wade Station, Wade Babies, High Sierra Ballet Academy, Indian Valley Butchers, Seven Mila Clean Beauty & Home Accessories, Rugged X Woodworks, Local Motive, Northern Mountain Custom Creations, and Crescent Country.
Consent Agenda
During review of the agenda, the item was initially labeled as a “Consent Agenda.” Board Chair Wanda Carpenter clarified the distinction between a consent agenda and standard agenda approval, noting that a consent agenda typically includes multiple items approved in a single motion. In this case, the agenda was a single-item approval and did not constitute a consent agenda. No action was taken, and the Board proceeded with the meeting.
Approval of Meeting Minutes
1. June 2, 2025 Special Meeting Minutes
  Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.
  
  The motion passed with the following vote:
  3 In Favor Opposed
  Abstained Absent Recused
2. June 4, 2025 Special Meeting Minutes
  Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.
  
  The motion passed with the following vote:
  3 In Favor Opposed
  Abstained Absent Recused
3. June 18, 2025 Special Meeting Minutes
  Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.
  
  The motion passed with the following vote:
  3 In Favor Opposed
  Abstained Absent Recused
4. June 19, 2025 Special Meeting Minutes
  Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.
  
  The motion passed with the following vote:
  3 In Favor Opposed
  Abstained Absent Recused
Plumas County Project Updates (Tracey Ferguson, Planning Director)
1. Indian Valley Public Safety Center Pre-Development and Construction Agreement Roles and Responsibilities (County of Plumas and IVCSD); discussion and possible action
  
  Planning Director Tracy Ferguson provided an update on the Indian Valley Public Safety Center and the existing Pre-Development and Construction Agreement between the County and Indian Valley Community Services District (IVCSD). The County has committed $1.5 million from insurance proceeds to support reconstruction following the loss of the Sheriff’s substation. The facility is planned to include sheriff, fire, and ambulance services. A special use permit for the project was approved by the County Zoning Administrator on March 26, 2025. Per the agreement, IVCSD is required to submit a total project budget and financing plan to the County Auditor, complete building permit submittals, and provide quarterly updates to the County Board of Supervisors. Ferguson noted that former Acting General Manager previously provided such an update and recommended establishing a recurring schedule.
  Questions were raised about whether FEMA funding had been directed to the project; Ferguson indicated the County had not received FEMA funds but that IVCSD may have been awarded public assistance dollars related to the fire station loss. A suggestion was made to explore possible engineering support from the County’s Public Works Department as a cost-saving measure. Ferguson stated this may be feasible, pending availability and coordination with the Public Works Director. A potential conflict of interest related to the current project manager’s affiliation with a contracted engineering firm was also noted; Ferguson recommended seeking a legal opinion on the matter.
2. Building Resilient Infrastructure and Communities (BRIC) Grant Procurement for the Round Valley Reservoir Climate Adaptation and Nature Based Solutions (NBS) Scoping Project; discussion and possible action
  
  Planning Director Tracy Ferguson provided an update on the BRIC (Building Resilient Infrastructure and Communities) grant awarded to Plumas County on behalf of Indian Valley CSD for the Round Valley Reservoir Climate Adaptation and Nature-Based Solutions Scoping Project. The project is in the early planning phase and will identify and evaluate alternatives to enhance climate resilience, watershed health, fire suppression capacity, and infrastructure reliability.
  The project scope does not include construction; instead, it focuses on technical analysis, stakeholder engagement, and conceptual design of a preferred alternative. The total project budget is $500,000, including $388,400 for consultant services. Sherwood Design Engineers was selected as the preferred consultant following a competitive RFQ process.
  Board discussion emphasized the need for stakeholder outreach, particularly among local water users and ranchers. It was clarified that the project will not impact existing water rights and that the District remains the local project sponsor. The County will provide administrative and technical support and may reimburse IVCSD staff for time dedicated to the project.
  A special board meeting was scheduled for Tuesday, July 1, 2025, at 5:30 p.m. to further review project materials and consider formal participation.
3. Upper Feather River IRWM North Main Water Use Efficiency, Reliability and Extension California Department of Water Resources Grant Project Completion Report; information only
  
  Planning Director Tracy Ferguson provided an informational update on the completion of the Upper Feather River Integrated Regional Water Management (IRWM) North Main Water Use Efficiency, Reliability, and Extension Project, funded through a California Department of Water Resources (DWR) grant. The County, acting as grant administrator on behalf of IVCSD, oversaw the $440,512 project, which addressed aging and inefficient water infrastructure along North Main Street. Improvements included installation of 300 feet of 8" main line, 280 feet of 4" main line, 37 new customer service laterals, four new fire hydrants, and abandonment of outdated infrastructure. Contractor Dig It Construction completed the work in Fall 2024. Project benefits include reduced risk of contamination, improved fire protection and drought resilience, reduced leakage, and operational efficiency gains for staff. Ferguson noted that the County will continue to support IVCSD in post-performance reporting to DWR for the next three years, with the next report due October 2025.
4. Plumas County 2021 Wildfires Long-Term Recovery Plan Proposed Projects and Champions; discussion and possible action
  
  Planning Director Tracy Ferguson provided an overview of the Plumas County Long-Term Recovery Plan for the 2021 Dixie and Beckwourth Complex Fires. The Plan includes 21 active recovery projects developed through community workshops and Recovery Support Function (RSF) working groups held in 2023 and 2024. As of June 6, 2025, Indian Valley Community Services District is listed as the project champion for four of those projects. Ferguson clarified that the District may choose to continue in those roles or request to step back from any of the assigned projects. No specific project details were discussed during the meeting.
5. Plumas County Multi-Jurisdictional Local Hazard Mitigation Plan Update with IVCSD as a Partnering Jurisdiction; information only
  
  Planning Director Tracy Ferguson presented an update on the Plumas County Multi-Jurisdictional Local Hazard Mitigation Plan (LHMP), noting that Indian Valley Community Services District (IVCSD) is listed as a partnering jurisdiction. The plan focuses on county-wide natural hazards and will include a specific annex identifying hazards and mitigation strategies relevant to the IVCSD service area. Ferguson emphasized that being a partnering jurisdiction will allow IVCSD to apply directly for FEMA and Cal OES funding opportunities without requiring the County to act as an intermediary. Staff support will be needed for data collection and strategy development. The County is currently in the risk assessment and mitigation strategy phases of the planning process. Public workshops are scheduled for August 6 (1–4 PM) and August 7 (9 AM–Noon) at the Quincy Library. Ferguson encouraged participation and coordination.
Utility Manager Report
The Utility Manager provided updates on several major projects and system issues. The toddler playground equipment installation at Greenville Park is nearly complete, pending a final shipment; a grand opening is being planned. The Taylorsville pool rehabilitation is finished, and the facility reopened on June 18. Along Highway 89, 8–10 unmarked water and sewer lines were damaged due to inaccurate mapping. In Crescent Mills, water consumption is abnormally high due to leaks and failing infrastructure, much of which dates back to 1982. The spring line is heavily deteriorated, causing water loss and requiring constant backflushing, which compromises efficiency. Temporary piping has been installed to keep the system operational, and estimates are being obtained for more permanent repairs. The Crescent Mills storage tank and chlorination system remain in good condition, but the filters are outdated and likely have not been serviced in decades.
At the Greenville Wastewater Treatment Plant, a long-abandoned lift station was cleaned out to prevent blockages, and the Taylorsville septic system—dating back to the 1970s—was partially pumped out, removing around 7,000 gallons of solids with more to follow. A sewer master plan is underway to address inflow and infiltration, especially due to damage from PG&E’s lot clearing. Smoke testing will be conducted in Greenville to locate leaks and broken laterals, with door hangers notifying affected areas beforehand. Finally, the Crescent Mills drinking water system is confirmed to be compliant and safe, though major upgrades are needed. Preliminary engineering plans exist for a full system replacement, including possibly drilling a new well to improve fire suppression capabilities.
Fire Department Report
The Interim Fire Chief reported that the department responded to 79 calls over the past three months, including 58 medical aids, 7 lift assists, 8 motor vehicle accidents, 12 fires, and an aircraft incident during takeoff. Weekly Tuesday night trainings continue in Greenville and Taylorsville. Four volunteers attended the Quincy Fire Academy, donating six days each; six others completed a two-day S-130 wildland training, and three completed a one-day refresher. Equipment for hose and truck pressure testing has been received, with testing scheduled over the coming months due to time demands.
Two recent calls were highlighted for commendation: one involved a motorhome and car fire at a remote Genesee residence, where new recruits, including the first responder on scene, performed exceptionally well to slow the fire’s spread and protect the structure. Another involved a wind-driven fire, where six local firefighters contained the blaze before outside resources arrived. The Chief emphasized the strong performance of both newer and seasoned volunteers and encouraged the public to recognize their service. He also noted upcoming needs, including radio repairs on the Greenville tanker and ongoing planning efforts regarding the Crescent Mills fire station and facility development.
Approval of Change Order to NST Engineering Contract for Construction Management Services – Public Safety Center Phase I
The Board discussed a proposed change order to NST Engineering’s contract to include construction management services, with Jeff Morrish as the designated project manager. Questions were raised about the hourly rate—whether it would be $120 or $180 per hour—with clarification that $180 is typical for professional engineering services. Board members also suggested exploring whether the Plumas County Engineer could perform some of the work at a reduced cost or no cost, given the budget implications.
Concerns about a possible conflict of interest were brought up, but staff confirmed that Jeff Morrish had reviewed the issue and saw no conflict. It was further clarified that this would be a contract amendment with NST, not a separate hiring action. Several members expressed support for NST’s performance but emphasized due diligence in confirming whether the County might assist before proceeding. The item was tabled for reconsideration at a special meeting scheduled for Friday, allowing time to explore County involvement and associated costs.
Financial Reports Review
The Board discussed ongoing revenue shortfalls, largely due to high unpaid accounts—currently over $300,000—even after COVID relief credits. Staff confirmed that regular ratepayer payments alone don’t cover operating costs, and property taxes and other funding sources are essential. A payment enforcement program is in development but delayed by workload.
Board members noted discrepancies in the Profit & Loss by Class report totals and the absence of fire and parks budget lines, which Patti explained were omitted because the Board had requested reports without department budget details. Late-arriving property tax funds totaling $109,000 were also noted.
Due to unresolved questions and data gaps, the Board unanimously voted to table the financial review until the upcoming special meeting on Friday.
Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained Absent Recused
2025-009 Resolution – Umpqua Bank Commercial Card Program Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained Absent Recused
Staff Use and Rental Terms for District-Owned Utility Trailer
The Board discussed the current use of the district-owned travel trailer, which is stationed at the water plant to provide essential restroom, handwashing, and lunch storage facilities for staff member Charles, due to lack of onsite amenities. Originally purchased for a previous employee as part of an employment agreement, the trailer now functions as a de facto office and break area. Concerns were raised about possibly surplusing or relocating the trailer, but it was agreed to table that discussion pending further input from Charles.
The Board voted unanimously notto rent out the trailer to employees or others affirming it will remain for staff use. The priority is to maintain staff comfort and satisfaction.
Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained Absent Recused
Ordinance Amendment to Add Temporary Shutoff Option and Utility Service Abandonment/Demolition Request Form
The Board discussed proposed amendments to Chapters 5 and 7 of the District's Utility Ordinance to introduce a temporary shutoff option as an alternative to full utility service abandonment. The goal is to offer more flexible, cost-effective choices for property owners—particularly in response to complaints about high reinstatement fees (often $6,000+) following abandonment.
The new option would allow water to be shut off and locked (but not fully disconnected), preserving infrastructure and reducing reinstatement costs. A formal Utility Abandonment/Demolition Request Form would accompany the changes.
Staff emphasized:
- The temporary shutoff would still require customers to pay off any outstanding balances.
- The amendment may help recoup some unpaid fees and reduce customer resistance to billing.
- Implementation will include staff training and community outreach.
- A formal resolution with finalized ordinance language and fee structures will be presented at the next regular meeting.
Board members expressed strong support for the concept, citing fairness, customer satisfaction, and property value concerns. Multiple residents and board members shared personal experiences where high reactivation fees discouraged development or use.
Action Taken: The Board approved moving forward with the ordinance amendment and form. Final adoption will occur after review and vote on the formal resolution at the next regular meeting.
Director Andy Meyers motioned to approve. seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained Absent Recused
Request for 90-Day Extension on SCDR Agreement Reporting Deadline The Board approved a 90-day extension of the SCDR agreement reporting deadline, extending it through December.The extension requires a signature from the Board Chair to finalize. Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained Absent Recused
Approval of Memorandum of Understanding (MOU) with Nor-Cal EMS The Board approved the annual Memorandum of Understanding (MOU) with NorCal EMS,allowing the District’s Fire Department to continue providingfirst aid (non-transport) services to patients. This is a routine, annual agreement. Director Andy Meyers motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained Absent Recused
2025-011 Resolution Authorizing Interim Fire Chief to Execute Agreements and Approve Operational Transactions
The Board reviewed Resolution No. 2025-011, which delegates broad signatory and operational authority to Interim Fire Chief Dennie Wright. The resolution permits the Interim Fire Chief to sign contracts, agreements, memoranda of understanding, and authorize operational purchases and transactions necessary for fire services. It also authorizes him to coordinate with partner agencies on behalf of the Indian Valley Fire Department.
Concerns were expressed that the language of the resolution conferred near-unlimited signing authority, including the potential to authorize large purchases, such as fire trucks, without Board approval. Staff acknowledged the concern and recommended tabling the item for revision to include clearer limitations.
Despite these concerns, the Board chose to approve the resolution as written, with the understanding that all actions taken will remain subject to District financial and administrative policies and Board review upon request.
Director Andy Meyers motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained Absent Recused
Adjournment
Susan motions, Andy seconds. Unanimous vote to adjourn at 7:25pm