Call to Order
The meeting was called to order at 5:31 pm by Director Wanda Carpenter.
1. Roll Call
  
  Present: Director Wanda Carpenter, Director Andy Meyers, Director Susan Doran, Director Roger Cherry
  
  Absent: Director Dan Kearns
2. Pledge of Allegiance
  Led by Director Wanda Carpenter
Approve Agenda
Staff requested two changes to the agenda: correcting the title of Item #3 from “Board Chair Vacancy” to “Board Director Vacancy,” and replacing one of the financial documents with the correct version. The corrected document was received after the June 27 meeting but was not updated in the July 1 agenda packet due to a clerical oversight. The updated version was emailed to the board and public distribution list prior to the meeting. The board approved the agenda with these changes.
Director Andy Meyers motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained 1 Absent Recused
Board Chair Vacancy
The board reviewed a letter of interest from Roger Cherry to fill a vacant seat on the Board of Directors. His letter, consisting of a single sentence expressing interest in serving, prompted discussion among board and public participants regarding the adequacy and transparency of the appointment process. While the board agreed that the brevity of the letter did not disqualify Mr. Cherry, some public commenters expressed concern that minimal information made it difficult to assess qualifications, vision, or motivation.
Suggestions were made to establish a more formal process for future appointments, such as requiring all applicants to respond to a standard set of questions or provide a summary of experience. Per District policy, the board may publish a vacancy notice and may establish an interview and application process, but these steps are not mandatory. In this instance, a notice was posted, and the board opted to move forward based on the letter of interest.
Mr. Cherry briefly spoke about his prior service on the board during the post-fire recovery period and his ongoing commitment to the community. Directors expressed appreciation for his past contributions and supported his return to board service. A motion was made and approved to appoint him, and he was sworn in and seated as a Director.
Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
3 In Favor Opposed
Abstained 1 Absent Recused
Plumas County Project Updates (Tracey Ferguson, Planning Director)
1. Indian Valley Public Safety Center Pre-Development and Construction Agreement Roles and Responsibilities (County of Plumas and IVCSD); discussion and possible action
  No Action
2. Building Resilient Infrastructure and Communities (BRIC) Grant Procurement for the Round Valley Reservoir Climate Adaptation and Nature Based Solutions (NBS) Scoping Project; discussion and possible action
  
  Plumas County Associate Planner Amy Ferguson provided an update on the Building Resilient Infrastructure and Communities (BRIC) Grant project, specifically the Round Valley Reservoir Climate Adaptation and Nature-Based Solutions Scoping Project. This is one of several collaborative efforts between the County and IVCSD, with IVCSD serving as the local project sponsor.
  Ferguson stated that the County is ready to move forward with awarding the consulting contract to Sherwood Engineers, which includes a multidisciplinary team of subconsultants specializing in hydrology, environmental science, wildfire management, and community engagement. The goal is to finalize the contract by August and launch the 17-month feasibility study.
  While there is no direct financial cost to IVCSD, the project will require some district staff time—primarily from operations personnel like Charles Slatger—for site knowledge, document access, and participation in outreach. Ferguson noted that some reimbursement for staff time may be available, but likely not at 100%.
  Board members expressed interest in understanding the workload impact on staff and emphasized the need to check in with Charles before committing. The project is already behind schedule, and Ferguson asked the board to make a decision by July 23 to avoid further delays.
  A special meeting may be scheduled prior to July 23 to allow for Charles’ availability and ensure the board can make an informed decision about moving forward. Staff will coordinate with Ferguson to set the meeting date.
3. Upper Feather River IRWM North Main Water Use Efficiency, Reliability and Extension California Department of Water Resources Grant Project Completion Report; information only
  No Action
4. Plumas County 2021 Wildfires Long-Term Recovery Plan Proposed Projects and Champions; discussion and possible action
  
  Associate Planner Tracey Ferguson provided an update on the Indian Valley Town Center Campus concept, which is one of four projects within the 2021 Long-Term Recovery Plan where IVCSD is currently listed as the lead "champion." The proposed Town Center could include the rebuilt Greenville Library, Town Hall, meeting space, a community kitchen, and possibly indoor recreation or event space—all located near the “Four Corners” area, where IVCSD owns several parcels.
  Ferguson clarified that while IVCSD currently holds the land, the County owns the Library and Town Hall components, making this a potential shared project between IVCSD and the County. She noted that questions remain about ownership, responsibility for construction and long-term operations, and how such a facility would be managed. The concept is still in the early discussion phase.
  Board members expressed the need for significantly more information before making any commitments, including clarity on fiscal responsibility, maintenance, and governance. There was agreement that while the District is open to collaboration, the County should likely take the lead given their ownership of major proposed buildings.
  The board and public commenters voiced support for hosting a formal workshop to gather more community input and fully explore the Town Center idea, including its scope, benefits, and long-term obligations. Ferguson offered to coordinate with District staff and Dixie Fire Collaborative to organize such a session, which would be publicly noticed if a quorum of the board is present.
  No action was taken at this time; a public workshop will be scheduled at a future date to continue the conversation.
5. Plumas County Multi-Jurisdictional Local Hazard Mitigation Plan Update with IVCSD as a Partnering Jurisdiction; information only
  No Action
Approval of Change Order to NST Engineering Contract for Construction Management Services – Public Safety Center Phase I
The Board considered a proposed change order to the existing NST Engineering contract to cover additional project management services for Phase One of the Indian Valley Public Safety Center project. Staff clarified that this change does not reflect new scope but formalizes the ongoing services needed during the dirt work and grading portion of the project.
Board member Susan Duran confirmed with Plumas County Public Works Director that the County would not be able to assist with construction management due to staffing shortages. The Director indicated that he would need to outsource the work, which could result in a three- to four-month delay. Therefore, continuing with NST remains the most efficient option.
There was brief discussion about whether the change order includes additional design work. Staff clarified that while the initial plans are complete and were used during the special use permit process, construction often requires amendments, clarifications, or the creation of as-builts. The reference to “design” likely refers to any such adjustments necessary during construction.
Tracey Ferguson, Planning Director, also confirmed that, as of the meeting date, final building plans had not yet been submitted to the County’s Building Department, and no active structural permit was on file. Updates may be available at the July regular meeting, by which time NST will be in a position to provide more information on project status.
Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Financial Reports Review
The District’s audit team will begin writing the audit report next week. Staff reported their part of the audit work is complete, and they are reviewing prior accountant entries to align the figures as closely as possible.
The Board discussed check registers and agreed they would like to receive them regularly with the financial reports moving forward. A request was made to have the Profit and Loss report broken out by class, including fire, parks, and the general fund. Staff confirmed this breakdown will be provided monthly, with a more detailed report every third month.
The upcoming 2025-26 budget was briefly discussed. A finance meeting will be scheduled for further review, and board members will be provided copies of the proposed budget when available.
Board members also requested printed financial documents to include date and time stamps for clarity and version control.
Director Susan Doran motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Adjournment
Susan motioned, Roger seconded, unanimous vote. Adjournment at 6:16pm