Call to Order
The meeting was called to order at 6:00 pm by Director Wanda Carpenter.
1. Roll Call
  
  Present: Director Wanda Carpenter, Director Andy Meyers, Director Susan Doran, Director Dan Kearns
  
  Absent: Director Roger Cherry
  
  Staff Present: Jamie Little General Manager, Jessica Johnson Admin Assistant/ Board Clerk, Charles Slagter Utility Manager, Dennie Wright Fire Chief. Kristie Vineyard on Teams.
2. Pledge of Allegiance
  Led by Director Wanda Carpenter
Public Comments
Crystal L (Ad Hoc Committee)- I'm the appointed chair of the Ad Hoc Committee that's charged with conducting a fiscal inventory of applied for grants, and ordered grants.  And the results of the inventory will help to inform the early budget and future yearly budgets. I want to say thank you to the board for being patient with the progress of the ad hoc committee. As you know, the committee has experienced a delay in the meeting schedule, and a delay in compiling the necessary documents that will provide the accurate financial information required by the charge that was given to the committee.  Reasons for the delay, we've had long periods of vacation times. We've had individual members have had outside work challenges, and the committee membership has been reduced by one person, and the outstanding grants have shown to be more complex and more time consuming with the review than was anticipated. With that said, I'd like to take the public opportunity to go on record to thank Lucas Gisi for all those hard work and contribution to the committee.  His participation was invaluable and a tremendous help. We're really going to miss him on the committee. Thank you, Lucas, very much.  Our life does get in the way of volunteer projects. Anyway, to date, the committee has been challenged with obtaining any information from Lewis County and other granting entities. This information is key to understanding the district's financial responsibilities of the grant monies tied to these entities.  So I would like to inform the board that it is an intention of the committee to have one more public meeting to present the information before presenting to the board a draft final report, and then to get their approval on that draft report, and then a final public report by January 30, 2026. So thank you for the opportunity to comment.
Tracy F. (Comment in response to Crystal) Tracy stated she would have the information being requested from the Plumas county in hopefully 10 business days.
David S. Can the public know what the Significant Exposure to Litigation is about on your last agendas.
Director Dan responded to David S- I can't answer in public comment and especially this topic, I shouldn't answer your question, but I think we've already discussed legal language that we can use to update people. I think we just need to make sure that we have that, so that we can tell people as much as we can. Unfortunately, the laws of California dictate a lot of what we can and cannot talk about under certain circumstances.
Jamie L GM- In responded to David S- She will ask legal counsel what we can share if anything.
Approve Meeting Minutes
1. September 25, 2025 Special Meeting Minutes
  
  All four Board members voted and approved September 25, 2025 Special Meeting Minutes.
  Director Dan Kearns motioned to approve. Director Susan Doran seconded the motion.
  
  The motion passed with the following vote:
  4 In Favor Opposed
  Abstained 1 Absent Recused
2. November 4, 2025 Special Meeting Minutes
  
  All four Board members voted and approved November 4, 2025 Special Meeting Minutes.
  Director Andy Meyers motioned to approve. Director Dan Kearns seconded the motion.
  
  The motion passed with the following vote:
  4 In Favor Opposed
  Abstained 1 Absent Recused
3. November 13, 2025 Special Meeting Minutes
  
  All four Board members voted and approved November 13, 2025 Special Meeting Minutes.
  Director Dan Kearns motioned to approve. Director Andy Meyers seconded the motion.
  
  The motion passed with the following vote:
  4 In Favor Opposed
  Abstained 1 Absent Recused
Round Valley Reservoir BRIC Project Update (Keli Ward, Plumas County Disaster Recovery Coordinator)
Keli Ward presented slide show.
General Manager Report
Utility Manager Report
Fire Chief Report
See Fire Chief Report attached.
Financials
Financials were reviewed and discussed.
Crescent Mills Water System Filter
All four Board members voted and approved Crescent Mills water system filter purchase providing it passes the test and requirements.
Director Dan Kearns motioned to approve. Director Susan Doran seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Billing Software
All four Board members voted and approved to purchase EnHance Billing software.
Director Dan Kearns motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Safety Center No reportable action- Moved to item #11 from #7 Due to Jeff Morris not being available at time.

Jeff Morris the engineer on the safety center called in to give a update.
Update- Safety center is about two weeks behind schedule due to weather (rain). They are on their fourth lift of the engineers and have been testing and inspecting, and its passing all the compacting tests so far. John Yolton with Caltrans (with Permit Department) and was concerned about the fiber rolls, but they have been looked at and inspected, they seem to be working fine. The biggest concern he had was equipment or trucks parked along the side of HWY 89 in the right away. And they cannot be in the right away without traffic control. We did advise Dig it construction to make sure they were out of the right away. they were also concerned about the tracking of the mud on HWY 89, it was supposed to be cleaned on a daily basis. Dig it construction has not been doing some of that and on today, Wednesday another email was sent stating there were violations. So Dig It construction needs to make sure everything is clean, and there is no work being done in the right of way. The entrance to the site, Caltrans is also requiring that they put three to six inch rock down to help keep dirt and mud off the tires before they get on the road way. Dig It construction will be sent a form tomorrow notifying them that Caltrans is requiring to have traffic control along the highway as long as they are entering and leaving the site. Along with cleaning the debris or mud on the highway. No Change orders this is included in contract. Final swift plans were received and uploaded (Storm Water Pollution Prevention). As for the Storm water plan itself, it appears they are keeping any runoff from debris or mud or whatever on site. Rob Schmidt in Jeffs office did a test, and the water leaving the site was clear. About two more feet of fill that has to come in to complete the building pad and get ready for construction. That is all for Phase one. Some concerns from the Health Department (Pat Sanders) was brought up due to that the excavation is close to a supposed dump site from the old lumber mill that was on site. Pat Sanders believes it to be located over in the northwest corner of the property, which would be under the temporary buildings for the fire trucks and temporary office. Pat Sanders looked at what was being excavated and stated it appeared clean to him. No hazardous materials. After Pat Sanders from the heath Department saw that he was not concerned. But he did write a letter stating that his concerns with any other excavation he was asking that maybe that dumb site should be located while its under construction. Jeff Morris recommendation would be to located it while they do the utilities, for electrical for power and sewer, they go out the north end. Jeff is going to make sure they do the excavating out of that area and also the basins when they begin to dig that, he will have to look at that material as well. And we may have to move those if necessary. To keep everyone away from the old dump site. Jeff Morris will try to have final plans to the board by December 8th -12th, 2025.
Greenville Park Playground
All four Board members voted and approved to pull out the railroad ties and use something else.
Director Dan Kearns motioned to approve. Director Wanda Carpenter seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Elect a Board Representative to PG&E Settlement
All four Board members voted and approved to keep Director Wanda as the point of contact.
Director Andy Meyers motioned to approve. Director Dan Kearns seconded the motion.

The motion passed with the following vote:
  4   In Favor         Opposed
     Abstained      1   Absent         Recused
IVCSD ON-Going Projects List No reportable action
Policy Update- Election and Duties of Officers No reportable action
Biomass Planning Grant Amendment
All four Board members voted and approved to amend the Biomass Planning Grant.
Director Dan Kearns motioned to approve. Director Andy Meyers seconded the motion.

The motion passed with the following vote:
4 In Favor Opposed
Abstained 1 Absent Recused
Properties owned by IVCSD
No reportable action
Closed Session
1. Closed Session pursuant to Government Code Section 54957 – Public Employee Performance Evaluation
  
  < Administrative Assistant/Board Clerk >
  All four Board members voted and approved to make Administrative Assistant/Board clerk a permanent position instead of a temporary position.
  Director Dan Kearns motioned to approve. Director Susan Doran seconded the motion.
  
  The motion passed with the following vote:
  4 In Favor Opposed
  Abstained 1 Absent Recused
Adjournment
Motion to adjourn was made by Director Dan and seconded by Director Susan at 9:51pm.